DoubleTree by Hilton Istanbul - Old Town
Ordu cad. No 31; Old Town, tram and metro access.
Hotel website ↗
Participant guide · Istanbul 2026
Prepare your participation
Exhibition: 4–6 November 2026, 10:00–18:00, Yenikapı Expo Center. Economic mission: 9–13 November, depending on your package.
This guide is for all participants. Services vary by selected package: only your accepted financial offer and signed agreement determine inclusions, deadlines and commitments.
1. Your journey
Expression of interest
State your organisation, needs and intended format: exhibiting, professional visit or economic mission.
Preparation meeting
We clarify your objectives, constraints and partnership opportunities.
Offer and agreement
Services, price, delegates, deadlines and responsibilities are set out in your personalised file.
Signature and invoice
After both parties sign, BOI issues the invoice. Confirmation follows the payment and approvals required by your agreement.
Preparation
Supply names, materials, projects, meeting needs and travel details. Begin visa procedures and bookings.
Participation
The programme and agreed services are coordinated with you according to your selected package.
Follow-up
Contacts, next actions and deliverables are followed up as agreed.
2. Visa: choose the right route
Ordinary passports from the five countries below require a visa. The route depends on nationality, passport, residence and purpose. Check any eligibility on evisa.gov.tr; otherwise use the consular route. Official passports: verify specific exemptions.
Obtain the checklist and appointment from the centre/consulate; prepare passport, form, photos, invitation, professional and financial evidence, reservations and medical insurance. Check passport validity, fees and processing time. BOI supports contracted participation documents; only authorities decide visas and admission.
Authorities recommend applying at least one month before departure. For November 2026, check feasibility and processing times with the centre immediately.
Cameroon Voya Visa, Yaoundé
Voya Visa, Yaoundé: confirm the fair/business category and appointment. The business checklist mentions an original Turkish invitation, banking evidence and a minimum personal balance of XAF 3,000,000; confirm requirements for your profile.
Benin VFS Global, Cotonou
VFS Global, Cotonou, as listed by the Embassy since January 2026: check the category, checklist, fees and submission arrangements on the Benin → Türkiye portal.
Kenya Consular route, Nairobi
Pre-apply at visa.gov.tr if not eligible for an e-Visa. Confirm the current route, appointment and submission location with the Nairobi Embassy.
Nigeria Sefa Visa, Abuja or Lagos
Sefa Visa, Abuja or Lagos. The Embassy confirms Lagos opened in June 2026. Obtain the business/fair checklist and centre instructions before attending.
Côte d’Ivoire Sefa Visa, Abidjan
Sefa Visa, Abidjan: check the category, submit documents in person for biometrics, then track the application and collect the passport when notified.
3. Prepare your trip
Arrival by 3 November · materials by 27 October
Arrive in Istanbul by 3 November 2026 where possible, before the exhibition opens. Exhibitors: check the counter, signage and materials with BOI, subject to setup-access times and authorisation. Visitors: check badges and meetings. Supply flights, airport (IST or SAW), hotel and timings in advance.
Send materials as early as possible, by 27 October: high-resolution logo, English profile, projects, delegate names and roles, and any presentation needs. Earlier Europort or supplier deadlines still apply. If arriving after 3 November, agree on remote checks.
Transport: as agreed
Check your agreement for included transfers and transport. Where provided, BOI coordinates airport–hotel welcome and collective transfers, hotel–exhibition shuttles on 4–6 November and mission-programme travel on 9–13 November. The served hotel, meeting points and timings are confirmed with the relevant participants. Private or off-programme travel is not automatically included: a quotation and written approval may be required.
Check costs payable by you: flights, hotel, meals, insurance, visas, unlisted transport and personal expenses. Booking or application assistance does not mean BOI pays the charges. Only expressly agreed services are included.
Accommodation
Book a flexible or cancellable option and check terms. Europort links to HotelMap; no fixed partner list was published on the reviewed page. The three hotels below are BOI options without confirmed negotiated rates. For exhibition + mission, arrival on 3 November and departure on the 14th may suit; confirm nights and arrangements for 7–8 November with BOI.
Radisson Hotel President Old Town Istanbul
Tiyatro Caddesi No 25, Beyazit; meeting spaces and Wi-Fi.
Hotel website ↗Wyndham Istanbul Old City
An Old Town option; compare the actual journey to Yenikapı.
Hotel website ↗4. Practical guide
Weather
November in Istanbul: historical averages around 10°C at night and 16°C by day. Pack a jacket, waterproof layer and comfortable shoes; check the forecast.
Time and phone
UTC+3; 2 hours ahead of Cameroon/Benin/Nigeria, 3 ahead of Côte d’Ivoire, same time as Kenya. Country code +90; arrange roaming/SIM/eSIM and Turkish–English translation.
Electricity
Round European plugs, approximately 220–230 V / 50 Hz. Bring the adapter your devices need.
Documents and assistance
Keep passport, visa, insurance, invitation, hotel and return ticket accessible, with offline copies. Medical or safety emergency in Türkiye: 112.
Indicative exchange · checked 14 October 2026
€1 ≈ TRY 55.33. KES quote dated 13 October, other variable quotes dated 14 October; excluding fees.
| Currency / country | 1 EUR ≈ | 100 TRY ≈ |
|---|---|---|
| EUR · Euro | 1.000 EUR | 1.81 EUR |
| XAF · Cameroun / Cameroon | 655.957 XAF | 1185.44 XAF |
| XOF · Bénin et Côte d’Ivoire / Benin and Côte d’Ivoire | 655.957 XOF | 1185.44 XOF |
| NGN · Nigeria - naira | 1526.690 NGN | 2759.03 NGN |
| KES · Kenya - shilling | 145.193 KES | 262.39 KES |
Conversions through the euro. XAF and XOF are separate, with the same fixed euro peg: 655.957. Not updated automatically; check charges and the applied rate before exchanging. The contractual price remains in euros.
Before departure
- File signed and required payment made; names, projects and materials supplied.
- Visa checked; flights, hotel, insurance and transport confirmed.
- Programme, badges and meeting points received; offline copies and business materials ready.
5. One coordination contact
Joseph Junior SEH
A private coordination group is proposed for confirmed participants, by invitation. Contact Joseph SEH to request the link once created or ask a question. Membership is voluntary; numbers are visible to members. Do not share passports, invoices or banking details in the group.
Payment of your invoice
| Bénéficiaire / Beneficiary | Blue Ocean International |
|---|---|
| IBAN | NL75 INGB 0117 1199 62 |
| Banque / Bank | ING Bank N.V. |
| SWIFT / BIC | INGBNL2A |
| Devise / Currency | EUR |
| Motif / Reference | Numéro de facture + organisation / Invoice number + organisation |
Pay according to the invoice: EUR amount, deposit or balance, deadline and agreed charges. Quote the invoice number and organisation; send transfer evidence. Verify any request to change bank details directly with Joseph SEH.
Photos and data: your choice
Data is used to organise this event and its follow-up, with sharing limited to necessary counterparts and legal retention of relevant records. Photos and videos: event documentation and communication under applicable permissions. To decline photography/filming or request removal of a BOI image, contact Joseph SEH; this does not affect participation. Also inform the relevant third-party photographer or organiser. Registration and WhatsApp membership do not authorise portrait publication.
Guide scope and rights
Indicative guide checked 14 October 2026. The signed agreement, accepted offer and amendments determine rights, services, prices and payments. This guide does not amend those commitments; visas, meetings, availability and rates depend on authorities or providers. © 2026 BOI for content whose rights it holds; sharing within the delegation permitted. Other uses require the necessary permissions, subject to legal exceptions. Third-party logos belong to their owners. Contractual obligations and legal liability remain applicable.
Blue Ocean International — Dutch business. Azaleaduin 17, 2318 XL Leiden, Netherlands. KvK 98430939 | VAT NL005330967B92 | oceanbleu.ltd.
Questions / Answers
How do I confirm participation?
Meeting, offer and agreement, both parties’ signatures, invoice and required payment. Organiser approvals and your file remain applicable.
Which services and transport are included?
Your agreement determines services. See the Transport section above and contact Joseph SEH for clarification.
When should I arrive and send materials?
Arrive by 3 November where possible; materials by 27 October, or earlier if required by the organiser/provider.
How do I book the hotel and prepare the visa?
Use Europort’s HotelMap and the country-specific visa section. Check cancellation terms, the appropriate centre and required documents.
Can I decline photos or ask a question?
Yes: contact Joseph SEH by phone, WhatsApp or email in the Contact section. Declining photos does not affect participation.